F-Gas Regulation: What must be recorded?

Operators of stationary Refrigeration, Air-Conditioning and Heat Pump installations with a charge over 3 kilogrammes of F-gases must keep accurate records.

At minimum, for each installation the following must be recorded:

  • Identification of the installation, for example by
    • Type of installation (e.g. Chiller, Split Unit, etc)
    • Manufacturer´s serial number
    • Address and exact location of the installation
  • Type of Refrigerant used
  • Charge size
  • Hermetically sealed system yes/no
  • Quantity of refrigerant added or recovered (see below)
  • All servicing/maintenance activities including leak checks (see below)
  • Identification of a permanent leak detection system (mandatory for installations with 300 kg or more.

For each servicing activity the following must be recorded:

  • Quantity of refrigerant added or recovered
  • Quantity of refrigerant removed for disposal
  • Details of the company carrying out the activity, plus any certification details.
  • Details of the technician(s) carrying out the activity, plus any certification details
  • Date of the activity

Nature of the activity e.g.

  • Leak test
  • Preventive maintenance
  • Repair
  • (De-)commissioning
  • Retrofit (extension, change of refrigerant)

In case of leak checks, the result of the check must be recorded. If a leak is found, repair must take place without any delay. A new check must take place within one month after the repair.