F-Gas Regulation: How to record?

The most common way to keep records is the logbook. A logbook can be as simple as a notepad, where all data are entered manually in writing and as complex as dedicated software packages that are available commercially. It is possibly a good idea to have an electronic logbook and to print out hard-copies when needed. If you decide to have an electronic logbook, please make sure you make back-ups at regular intervals.

Most contractors will offer to keep the logbook for their customers. Please keep in mind that you as the operator (or owner) of the equipment will still be responsible for compliance, so if the logbook is found inaccurate, you will be the one to get the fine. It may also complicate matters if you use more than one contractor, or if you change contractors.

Logbooks often contain much more valuable information, for example the type of lubicant used. And it does help you to understand the performance of your system(s). So, rather than seeing the logbook as a burden, consider it as an opportunity to improve the overall performance of your system. It will be good for you and the environment.

In some countries, you may need approval by the authorities for the type of logbook you want to use.

To download an example of logbook: Tools section

Another example of logbook has been developed by DEFRA.